Manage Student/Athlete Injuries Across All Care Settings

Unprecedented Level of Personalization & Security

  • FAQ's

Injury Documentation and Reporting Made Easy

InjureFree allows any authorized user to create an injury report.  Authorized users may be coaches, athletic trainers, teachers, school nurses, and parent volunteers. Simple drop down menus enable you to document what happened to whom, when, and what was done about it.  You do not have to be a trained medical professional. Medical staff users can classify/diagnose an injury in the initial report or after receiving the real-time alert and evaluation.  Proper documentation is the first step in the care process.


Connected Care

When an injury report is entered, this specific report goes to all authorized stakeholders, such as the coach, athletic trainer, principal, school nurse, parent, and league manager.  The administrator of the account sets the “permissions”, so only those who need to see the injury report will see it.  In that way, we create another layer of privacy.


This injury report can then be sent to your doctor.  Your doctor can log in to the system with the unique injury report code and document treatments and Return-to-Play/Learn clearance.  These healthcare updates then go to all authorized recipients, so everybody knows the status of a child at the same time.  In that way, InjureFree provides a connected care community.  Knowing the recovery status of an injured youth may help prevent Return-To-Play/Learn prematurely and can help prevent injuries resulting from returning to activity too soon.


Concussion Education

Concussion education is important for everyone, especially those who participate in a contact sport, including the coaches, athletes, and parents.  Many states require concussion education before participating in sports, which is in the best interest of the athletes. The CDC’s HEADS UP Concussion Education program is available within InjureFree, in both English and Spanish.  If a school or club requires players to complete a training module, it is easy to see who has not yet completed their required training.

Additionally, other educational materials and videos can easily be built into the system to customize the concussion education experience for your population.


Return-to-Play/Learn Clearance


After an injury, the most important thing for a child’s wellbeing is to get proper care.  Our documentation platform is the best first step toward getting that care.  After the initial visit with a healthcare provider, how do you know when a person can return to school or physical activity?  Only healthcare providers should provide Return-to-Play/Learn clearance.  And in the case of a concussion, it is the law.


InjureFree only allows healthcare providers to give Return-to-Play clearance.  There are two reasons for this.   The first is that it is the law for concussions.  The second is that we want to remove the social pressures that occur in sports, which can result in a child being put back into a game, when their body or head is not completely healed.  Most bad head injuries occur when a person returns to play too soon and sustains another impact to the head.  We never want to see that happen.  InjureFree helps protect people through connected and transparent communication.


Is InjureFree mobile?

Yes, injury reports may be saved, updated, and reviewed from any web-enabled device.


How does InjureFree communicate in real-time?

Injury reports are saved to HIPAA compliant servers and are visible to all authorized users within seconds.  When an injury report is saved, notifications are sent to all authorized personnel immediately.


Does InjureFree track state-mandated concussion education for coaches, parents, and students?

Yes, all 50 states and the District of Columbia have laws regarding concussion education, documentation, and reporting.  Some have laws requiring preseason concussion education, including for parents.  The system documents training completion and scoring by delivering the CDC Head's Up education courses.  Customizable concussion education courses and connecting with third party education sites is also available.


Does InjureFree deliver and track CDC HEADS UP Concussion Education?

Yes, in English and Spanish!  To help ensure the health and safety of young athletes, the Centers for Disease Control and Prevention developed the HEADS UP Concussion in Youth Sports initiative to offer concussion education to coaches, parents, and athletes involved in youth sports.  HEADS UP provides important information on preventing, recognizing, and responding to concussions.  InjureFree deploys the education materials and records the completion of HEADS UP training courses, removing the need to turn in paper completion certificates.


Does InjureFree document Return-to-Play/Learn clearance?

Yes, all 50 states require a student/athlete to be medically cleared by a healthcare professional after a concussion, and in some states, after suspected concussions, before returning to play a sport.  The same requirements may be applicable for returning to the classroom for certain injuries.  RTP/RTL clearance is documented and time-stamped within the system.


Is InjureFree just for concussions?

No.  InjureFree is used to document injuries of all types whether it is a knee, ankle, head, or other part of the body.  While concussions are very serious and are receiving a lot of media attention, all injuries need to be documented.


Is InjureFree only for athletes?

No.  InjureFree is used to document child AND student injuries in both educational and youth sports environments.  Some organizations use it to document workplace injuries for their employees.  


I do not know how to diagnoses injuries.  Should I enter anything?

Yes, InjureFree is not for diagnosis; it is for injury documentation and reporting.  Since many organizations are still using paper forms, resulting in untimely reports, just describing the injury as best you can helps medical professionals get the full picture.  InjureFree limits which users can enter any type of injury classification, or diagnosis, to only Medical Staff.  Coaches and Parents can still enter basic incident information on the report, but are not able to "classify" or diagnose any injury.


Who can enter an injury report?

The administrator of a school or club team may allow all staff, such as teachers and coaches, to enter injury reports.  This access is customizable by the administrator and staff/volunteers are invited as needed.  Our support team walks new accounts through this process during our "rollout" planning and helps customize the care network desired.


What if my sports club team uses InjureFree, but my school doesn’t?

Certain details of an injury report submitted by the club are only available to the club’s authorized personnel.  If the school is also an InjureFree customer, authorized personnel from the school can see the Cleared/Not Cleared status of the child, but cannot see any details of the report.  This helps prevent student/athletes from playing on a school team when they were seriously injured on the club team.  This is the heart of Connected Care and the transparency that increases child safety.  For this reason, we encourage you to tell your sports club and school about InjureFree.


How can InjureFree be used as a loss control tool?

If a child is seriously injured as a result of returning to activity before being properly cleared by a medical caregiver, litigation may follow.  This is far less likely to happen with proper documentation and tracking.  InjureFree helps prevent bad outcomes through proper and transparent documentation.  We cannot prevent the original injury, but there should be no further harm from returning to play before a full recovery.  These injury claims can easily become more costly than a doctor visit.


Data collection.

InjureFree allows for the comparison of injury rates between schools and districts.  It is a great tool that enables program administrators to monitor and compare injury rates to identify areas of improvement and proactively prevent injuries and improve performance.


Who owns the data?

Our customers own their data.  For more information, visit our EULA.


Is InjureFree HIPAA compliant?



Is InjureFree FERPA compliant?



Is InjureFree an Electronic Medical Record (EMR)?

No, InjureFree does not store a person’s medical records.  It is only used to describe details of an injury event.  There may be minor exceptions to health information, such as a saved note that a child needs an inhaler due to a history of asthma.  Furthermore, no information is stored on a user’s device.  InjureFree is cloud-based, meaning you must access the internet to use it.  Injury report information does not “stay” on your computer or phone.


How does my doctor see the injury report?

Every injury gets its own code.  This code is sent to the parents.  Parents can send this code to the doctor or healthcare provider and the provider can access the system through the website.  The doctor does not have to be a paying customer of InjureFree.


Can my doctor get the injury reports automatically sent to him?

Not as of January 2018.  Parents are able to download/print a PDF of the injury report if they have a user account.


How does my doctor give Return-to-Play/Learn clearance with your system?

Once the doctor accesses the InjureFree website and enters the unique code, they may document treatments and give Return-to-Play/Learn clearance.


Can we take a picture of a written note and upload it into the system?

Not as of January 2018.  We are working on this, but Return-to-Play/Learn clearance updates will still require an authorized user of InjureFree.


What is the cost?

There is a one-time setup fee per school or club of $495, plus a per child annual fee, based on the size of your population. 

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Can InjureFree integrate with a hospital’s electronic medical record?

Yes, we can integrate with any EMR, but there is significant expense in doing that and there must be coordination between our IT group and the hospital’s IT group.


In general, how does the system get set up?

Upon signing up, an InjureFree Administrator is designated.  At a school, it is typically the Principal, Risk Manager, or Athletic Director.  The Administrator designates permissions that specify who can see what.  Usually, the principal, school nurse, athletic trainer, and athletic director can see the injury reports for all students.  Then, coaches can see their own team rosters, but no other students.  In this way, we maintain confidentiality.  Parents are only sent injury reports for their own children.  Sometimes a superintendent of a school district wants to see all the injuries in his/her district.  That can be authorized in the system, as well.